Skip to content

System Roles

The Wippidu app uses a role system to control access to features.

Role Overview

Role For whom Core features
Parents Guardians View children, report absences, read messages and letters
Employees Educators/teachers Manage children, send messages, use chat
Group Leaders Lead educators of a group Create parent letters and news, generate invitation codes
Location Leaders Head of a daycare location Location settings, access times, location-wide letters
Administrator IT administration / organization Full access to all management features

Role Structure

Roles build on each other -- higher roles always include the features of the roles below:

Administrator        (standalone, full access)

Location Leader      (automatically also has Employee role)
  └── + Employee

Group Leader         (automatically also has Employee role)
  └── + Employee

Employee             (base role for all daycare staff)

Parents              (standalone, separate from employee hierarchy)

Important

Group Leaders and Location Leaders always also have the Employee role. This means they can do everything an Employee can, plus their additional features.

Dual Role: Parent and Employee

It happens that a person is both a parent and an employee at the same daycare. The Wippidu app supports this:

  • You have both roles simultaneously in your account
  • In the app header, you can use a role switch button to toggle between the parent and employee views
  • Depending on the active role, you see different menus and features
  • Your messages and notifications are displayed separately by role

Parents

Access: Own children only

Features:

  • Home page with overview of own children (group, location, absence status)
  • Report, edit, and withdraw absences
  • View absence history
  • Read and reply to messages from employees
  • Read and reply to parent letters (including surveys, polls, tables)
  • Read news
  • View calendar
  • Settings: Change email, change password, configure email notifications

Employees

Access: All children at own location (via group assignment)

Features (in addition to basic parent features):

  • Home page with group overview (today/tomorrow view)
  • View and acknowledge absence notifications from parents
  • Send messages to parents (individually or as batch message)
  • Employee chat at location
  • View all children at location (if enabled by location settings)
  • Search the archive (news, letters, messages, absences)
  • View registration requests

Group Leaders

Access: Like employees, plus group management features

Additional features:

  • Create, edit, and send parent letters (with Markdown, attachments, and various response types)
  • Create and manage news for own group
  • Generate invitation codes for parents (individually or in bulk)
  • Create and manage calendar events
  • Manage child clusters (sub-groups)
  • Approve or reject registration requests

Location Leaders

Access: All groups and children at own location

Additional features:

  • Create location-wide parent letters (for all groups at once)
  • Manage location settings (absence rules, archive, calendar)
  • Manage parent access times
  • Create new chat conversations
  • Create location-wide news
  • Use delegated management features (if enabled by administrator): Users, Children, Enrollments, Groups

Administrator

Access: Unrestricted access to all locations and features

Management features:

  • Create, edit, deactivate users
  • Create, edit children, assign parents
  • Manage groups and locations
  • Manage enrollments
  • Data synchronization with intranet system
  • Configure email settings
  • Manage legal texts (imprint, privacy policy)
  • Manage FAQ content
  • Manage changelog
  • Configure session settings
  • Manage API tokens
  • Create global news
  • Delegation settings: Assign management rights to location leaders
  • User impersonation for support purposes
  • Generate employee invitation codes

Responsibility

Administrators have extensive permissions. Changes to users, groups, and settings affect the entire operation.

Role Assignment

Roles are set during registration or assigned by administrators. If you believe your role is incorrect, contact your daycare management.